Privacy Statement

Informatica (“the Journal”) is published by the Slovene Society Informatika (Slovenia). This website is operated for the purpose of managing scholarly submissions, peer review, editorial decision-making, publication, and the dissemination of published articles.

 

What personal data we collect

We collect and process the personal data that users provide when registering, submitting manuscripts, reviewing, editing, or communicating with the Journal. This may include:

  • Name, email address, affiliation, country, and contact details.
  • User account information (username, role in the journal).
  • Manuscript and review-related information (author details, correspondence, reviewer reports, editorial decisions).
  • Optional identifiers such as ORCID iD (if provided).
  • Basic technical data needed for operating the service (e.g., IP address and server logs).

 

Why we process personal data

We process personal data to:

  • Operate the submission and peer-review workflow.
  • Communicate with authors, reviewers, editors, and readers.
  • Publish articles and associated metadata (e.g., author names, affiliations, titles, abstracts, references).
  • Maintain the integrity and security of the editorial process and the scholarly record.

 

Personal data are processed as necessary for:

  • Performing the journal workflow and publishing services requested by users (contract/steps prior to contract).
  • The Journal’s legitimate interests in operating and securing the editorial and publishing process.
  • Compliance with applicable legal obligations (where relevant).

 

Sharing of data

Personal data are shared only as needed for editorial and publishing purposes, for example:

  • With editors and reviewers participating in peer review.
  • With service providers that host or maintain the website (under appropriate safeguards).
  • With metadata and indexing services required for scholarly publishing and discoverability (e.g., DOI registration agencies and bibliographic databases), where applicable.

Published articles are publicly available, and their bibliographic metadata (including author names and affiliations) are public.

 

Data retention

We retain account and submission-related data for as long as necessary to operate the journal, manage the peer-review record, and preserve the scholarly record. Users may request account deletion; where deletion is requested, we will remove personal profile data where feasible while preserving publication and editorial records where necessary for integrity, auditability, or legal reasons.

 

Cookies

This website uses cookies necessary for basic site functionality and user sessions (e.g., login and security). If additional analytics cookies are used, they will be described in the site’s cookie settings/notice where applicable.

 

Your rights

Depending on applicable law (including GDPR), users may have the right to request access, correction, restriction, or deletion of their personal data, and to object to certain processing. Users may also lodge a complaint with their national data protection authority.

 

Contact

For privacy-related questions or requests, please contact the Journal: technical-editor@informatica.si